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Special Collections and University Archives
Citation Guidelines


Citation Guidelines - Chicago Manual of Style

Researchers must cite accurately and completely the location and description of manuscript and archival materials referred to or quoted in works (published or unpublished). Researchers who publish are encouraged to provide a free copy of their publication in which Special Collections or University Archives material is referred to or quoted.

General Format for Archival Citations:

Author (if known); Title (if known); Date of composition (if known); collection number or name; name and location of repository (Special Collections and University Archives, Colgate University Libraries).

Example citations:

  • For a manuscript such as one found in the Orrin Dunlap Collection:
    1. Orrin E. Dunlap Jr., “Communications in Space,” 1962, M2001, Orrin E. Dunlap, Jr. papers, Special Collections and University Archives, Colgate University Libraries.
  • For a photograph found in a collection such as the Building and Grounds Collection:
    1. Photograph of Willow Path, Undated, A1000, Buildings and Grounds collection, Special Collections and University Archives, Colgate University Libraries.
  • For letters and correspondence:
    1. William M. White to L. York, 1864 February 7, M2027 York family papers, Special Collections and University Archives, Colgate University Libraries.
  • For published primary sources, such as the Salmagundi or Board of Trustees Minutes, cite as you would a book.
    1. Colgate University, Board of Trustees Minutes vol. 14, 1966-1969 (Hamilton, NY: Colgate University Press), 1969.
    2. Colgate University, Salmagundi (Hamilton, NY: Colgate University Press), 1934.

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