Colgate Libraries Course Reserves Policy

The Colgate University Libraries’ Reserve services are available at both Case Library and Cooley Science Library. These services are heavily used by students needing access to both required and recommended readings. Materials for your classes can be made available through both print and electronic formats at each of the libraries.

Before materials are placed on hard copy reserve or electronic reserve through Blackboard, their use must adhere to the Libraries’ Copyright Policy also based on the American Library Association's Model Policy Concerning College and University Photocopying for Classroom and Library Reserve Use as a guideline for providing reserve services.

Procedures

-Submission Deadline and Processing Time-

Library or personal copies of books and media and copyright compliant photocopies may be placed on reserve. To guarantee that your materials are available for the beginning of the semester, submit them no later than four weeks before the first day of classes. Once the semester has begun, allow at least two business days for processing.

-General Information-

Please provide a copy of the course syllabus to reserves staff to facilitate processing.

Materials submitted without a complete bibliographic citation or a completed reserves from will not be processed for reserve use and will be returned to the instructor.

Please provide students with complete bibliographic information in your syllabus.

Circulation staff will stamp all copies with a copyright notice, “Notice: This material may be protected by copyright law. (Title 17 U.S. Code).”  Library staff will scan and attach all copies to your Blackboard course site.

Items borrowed from another library or rented can not be placed on reserve.

-Placing an Item on Reserve-

Please complete a Library Reserves Form, listing the item you will be placing on reserve.  Printed pdf forms may be submitted through campus mail.  Online forms may be submitted electronically if the instructor is not submitting a photocopy or personal copy.  Online forms may be printed and submitted through campus mail if the instructor is submitting photocopy or a personal copy.  Submitting the form certifies the faculty member placing materials on reserve is aware of the provisions of Copyright Law and is in compliance with them.

-Materials That Can be Placed on Reserve-

Books owned by the libraries

Books and other Items owned by the instructor

Other books not owned by the library:

Films:

Journal Articles:

Web pages:

-Suggested Loan Periods-

-To View a Reserve List-

You can search for your reserve lists in the online catalog by instructor, course name, or course number. As soon as items are placed on reserve, they will appear in the catalog.

-Contacts-

If you have any questions about placing materials on reserve, please do not hesitate to call the staff listed below.

Case Library	Books, films	Ricki Mueller	x 7941
Case Library	Journal articles, electronic reserves	Bonnie Kupris	x6562
Cooley Library	Books, journal articles, electronic reserves	Marty Glenar	x 7312
Films	To schedule a film to be shown in class with assistance from Media Services	Nancy Miner	x7239
Films	To r equest the purchase of a film	Rhonda Pancoe	x7858

-Reserves and Copyright-

IMPORTANT NOTICE ABOUT COPYRIGHT:
The digitization and distribution of copyrighted materials through electronic reserves is subject to United States copyright law (Title 17, USC), and Fair Use Copyright Guidelines-copyright limit of 10% or one chapter, single poems, single articles from a journal issue, several charts, graphs or illustrations, and other similar small parts of a work.
Most publications contain information indicating the copyright holder. Addresses of the publisher are usually listed in the front of the copyrighted material. If you need help determining copyright owner or publisher address, please ask for help at the Reference Desk by calling x7303 or emailing the Ask a Librarian service at http://exlibris.colgate.edu/QuestionPoint/email.html or consult the links below.  We have provided a sample permission letter to send a copyright holder if needed. This should be sent on Colgate University letterhead by snail mail or electronically from your Colgate email account via email.
Permissions should be requested in the following situations:

• The material placed on hard copy reserve or electronic reserve through Blackboard is being used for more than one semester 
• If you wish to put more than a brief amount of copyrighted material on hard copy reserve or or electronic reserve through Blackboard as described in the Libraries Copyright Policy
• Sample Letter for Copyright Permission

-Copyright Resources-

Association of American Publishers Copyright and Permissions http://www.publishers.org/copyright/index.cfm
Links to publisher addresses and other copyright resources
Copyright Clearance Center (CCC) http://www.copyright.com/ccc/home.do
Provides access to copyright permission for millions of publications

• Transactional Reporting Service
• Electronic Course Content Service

Copyright Management Center (CMC) http://www.copyright.iupui.edu/
Provides information regarding the management of copyright issues arising in the creation of original works and in the use of existing copyrighted works for teaching, research, and service
National Association of College Stores http://www.nacs.org/public/copyright/
Question and answers on copyright for the campus community (obtaining permission, sample request form, etc.)
UMUC-Center for Intellectual Property http://www.umuc.edu/distance/odell/cip/cip.shtml
Tutorials for an introduction to copyright and uses of information

• Copyright Primer
• Digital Copyright Primer

United States Copyright Office http://www.copyright.gov/

 

 

Rev. 11/26/07 jas