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QuickSearch for Videos, DVDs & Films
in Colgate's Library Catalog (Mondo)


Video Browsing Guide

Preformated searches help you browse for films in Mondo alphabetically by title, by actor/actress name, Academy Award winners, by director, by country, and by genre.

Where in the library are these items found?

All cataloged films are in LASR.  A button to request the item from LASR will appear on the Mondo record.

Can't find what you want?

  • Is the video for a course?  Try a Colgate's Library Catalog RESERVES search.  Some videos not owned by the library, but by another entity, such as a faculty member, are found only in the RESERVES database.  Searchers should search their course reserve list by professor's name, course title or number.
  • Is it a video of a recent Colgate event?  Try asking for it at the Case Circulation Desk.  Videos of Colgate events from the current semester are kept at the Circulation Desk and circulated to patrons with Gate Cards.  Videos that meet the criteria for addition to our permanent collection will be cataloged at the end of each semester.
  • Request a film through interlibrary loan.
  • Request that a film be purchased (Faculty only see below)

Purchase Requests

If you would like the Libraries to add a DVD or video to our collection, please contact Rhonda Pancoe at the library

New Acquisitions list for films



Different ways of finding films

As of January, 2005, all videos housed in the Colgate Libraries are represented in the catalog.  Brief order records provide information on videos which have not yet been cataloged.  While we are happy to “rush catalog” items which have been received from the distributor but not yet cataloged (“1 copy being processed for Case Videos”), the cataloging, processing, and delivery take time.  We cannot promise to have a video ready for use in less than one full business day, so please plan accordingly.



As with all records, cataloging for videos is indexed by Author, Title, Subject, Call number, ISBN and publishers’ numbers.  Especially useful for accessing films and videos is the new Form/genre index (see description below).

Author indexing for videos includes actors in starring roles, narrators, producers, directors, authors of screenplays, authors of original works, production companies, distributors of the videorecording, and frequently distributors of the original film. Cinemaphotographers, editors, composers, and others involved in the production are not indexed as authors, although they are included in the keyword index.  As a supplement, we recommend the Internet Movie Database ( as an indexing tool for additional cast and crew members.

The Title index includes the title in the original language; titles from the container, labels, and accompanying material; series titles; title of the original work on which an adaptation is based; etc.  The most authoritative title is the one which appears in the title frames of the actual video; this means that any Mondo function that organizes entries by title (including reserve lists, some browse screens, overdue notices, etc.) may include the original title rather than a common English title.  Film and video producers and distributors are not consistent – in some cases a subtitled film retains the original title frames with the English version added in subtitles, while in other cases a new title frame in English is substituted.  All titles will be indexed, but other functions may be affected by this inconsistency.

Subject headings are assigned for both fictional and non-fictional films although determining what a feature film is about is often difficult.  We attempt to provide both indexing and some sense of the nature of the content through subject headings.  If the setting of the film is important, subject headings will reflect that place, either as a main heading (New York (N.Y.) -- Drama) or as a subdivision (Juvenile delinquency -- France -- Paris -- Drama).  Subject headings for fictional films or dramatizations will include the subdivision – Drama.  Documentary films will have subject indexing comparable to books on the topic.  When a DVD includes substantial supplementary material about the film (director’s voice-over narration, “making of” features, etc.), a subject heading is added for the title of the original film.  For an example, search the catalog for the subject Hotel Rwanda (Motion picture)

Classification Numbers present problems for feature films, since the Library of Congress classification system does not include a well-developed system for organizing films or television programs.  We have decided to classify all film and television adaptations of literary works with the original.  Thus, Ang Lee’s Sense and sensibility is classed in PR4034.S4 with Jane Austen’s work.  The relationship between original and film adaptation can be difficult to interpret (consider the book The orchid thief and the film Adaptation), and catalogers use their judgment in such cases.  Feature films not based on other works are classed in PN1997 (original produced through 2000) and PN1997.2 (original produced 2001- );  fictional television programs are generally classed in PN1992.77.  All three are sub-arranged by title.  Films and television programs “based on a true story,” “docudramas” and the like are treated as fiction, although the cataloger’s judgment comes into play in this determination.  Documentary films and television programs are classed with the subject.

The Form/Genre Index was implemented primarily to support Colgate’s film and video collection, and provides access to the type of work, rather than what the work is about. All form/genre headings are taken from the Library of Congress subject headings list, although they are not used as subject descriptors.  Used as a form/genre heading, Vampire films is an example of a vampire film; used as an exact subject heading it describes a work about Vampire films.

Access is always provided to the major forms (feature films, documentary videos, television programs, short films, etc.).  These broad forms are mutually exclusive.  In general, the major form headings are subdivided by the country of production.  Thus, for a list of feature films made in China, search the form/genre index for feature films china.  In the case of international joint productions, up to 3 instances of the major form heading subdivided by country will be given.

In addition to the major forms discussed above, a number of more specific film and video genres are also indexed as appropriate. Again derived from the Library of Congress subject headings list, examples include (but are not limited to):  Biographical films, Comedy films, Detective and mystery films, Disaster films, Experimental films, Historical films [non-fiction], Historical drama [fictional], Music videos, Video art, Science television programs, Wildlife television programs, etc.  If a video is close-captioned, the form “Video recordings for the hearing impaired” is included.  Catalogers frequently have difficulty determining whether the original was made as a film, video, or television program, so pieces of ca. 60 minutes in length are problematic for us.  You may want to search all three versions, for example Nature films, Nature videos, and Nature television programs.

ISBN and Publishers’ Numbers are probably most useful when working from a publisher’s or distributor’s catalog.  They can be very quick searches, but are far from infallible.  Both ISBNs and publishers’ numbers are assigned by the publisher or distributor and can change for little or no reason.  If a search by ISBN or Publishers’ number fails to find a hit, please search by title, director, main actor, or production company before assuming that we do not own a title.  



General Material Designator (GMD)

All video recordings include the general material designator [videorecording] following the short title:

Hamlet [videorecording] / Castle Rock Entertainment ; produced by David Barron ; adapted for the screen and directed by Kenneth Branagh

 Use:  The GMD can be used in keyword searches to limit a search to only video recordings.  For example, a search in the catalog for the title Hamlet returns 130 hits.  By using the keyword search Hamlet videorecording the search returns 15 hits.  Adding the keyword Branagh to the list retrieves three hits. The GMD is not included in the title index, so do not use the title search Hamlet videorecording.

 Specific Material Designator

The specific type of videorecording (VHS tape, DVD, etc.) is found in a System Details note. 

VHS. Dolby sound. Stereo

The format of this note will vary.  The Specific Material designator will always be included but other details such as sound may not be present.

 Use:  The System Details note is included in the keyword index, so it can be used to search only for a specific format.  For example, a keyword search for Hamlet dvd returns two hits.

Widescreen vs Fullscreen

We have attempted to record whether or not a film has been modified from its original format.  Placement of the information has varied:  at first we included a note “Modified to fit TV screen” if such a statement appeared on the video or its packaging.  In 2003 we updated our procedures and attempt to determine in all cases whether or not the video displays in the original format. We have moved this information to an Edition field to make it visible in browse lists.  It is not always possible to determine the original format or if it has been changed.

 Use:  The terms “widescreen” and “fullscreen” are included in the keyword index and can be used in combination with other searches.  If the only formatting information in the record is the note “Modified to fit TV screen,” then use of the two terms will not retrieve the record.


The Advanced Keyword index (, allows you to use drop-down menus and text boxes to enter very specific and complex searches.  When using the Advanced Keyword index you can search only for video recordings (section 2), specify language (section 3), and make other choices in advance.  Note that the language selection pertains to the language of both the soundtrack(s) and the subtitles.



Videos, DVDs & Films Scope

You can use the video browsing guide to browse videos in our collection.

Limiting Searches

All catalog searches can be limited in various ways.  Advanced Keyword searches must have limits applied prior to entering the search but other searches can be limited after retrieving a browse list.  Limits can be useful if you forgot to set the scope to Videos, DVDs, and films.

 Use:  The ability to limit by Material Type is especially useful when searching for videos, and is frequently more accurate than combining a number of keywords.  For example, the Exact Subject search Holocaust, Jewish (1939-1945) retrieves 1689 titles.  By limiting to Material Type AV Material, the list is reduced to 21 titles.  Limiting is considerably slower than using the scope, especially with large sets of returns, so either be prepared to be patient or reenter your search with the scope set.


Page Created & Maintained by: Emily Hutton-Hughes & Ann Kebabian, updated by Debbie Krahmer | Last Updated: March 2, 2015 | © 2009

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