Borrowing Services
Services for Students and Graduate Students

YOU MUST PRESENT YOUR COLGATE ID TO CHECK ITEMS OUT. We DO NOT accept IDs such as your license, credit cards, or banner # given verbally.

The following items check out at the Circulation desk: Books, Governemnt Documents, pamphlets, LASR-stored items, CD's, DVD's, VHS tapes, and cassettes. Special authorization may be given for materials from Reference or Special Collections.

Group study rooms in Colgate Library are available to allow groups of two or more students to work together without disturbing others.  You may book a room 3 days or more in advance through The Events Management System (EMS).

The library has the following items that circulate for 24 hours: Ethernet cords, Extension cords, Headphones, Umbrellas, Calculators, and Rulers. Office supplies may be borrowed from the circulation desk of Borrowing Services for the exchange of your Colgate ID.  Pencil Sharpeners, tape, three hole-punches, staplers, and paper cutters are available in the copy rooms located on levels 2 through 5.

Senior Theses Carrels are assigned study desks for students wishing to have their own space for materials in the library and study.   Senior Theses Carrels are located on Level 2 in Case Library.  Each carrel is equipped with a desk, shelf, a locker for belongings, electrical outlet and network port.

Thesis carrel registration for seniors working on their honor thesis begins the first week of the fall/spring term and continues for 2 weeks.  Other seniors writing a general thesis may apply 2 weeks following the first day of classes.  Any remaining carrels will be available to other students after 3 weeks.

The library has 86 lockers. All are outside of the library main doors making them available 24 hours a day.  They are issued on a first come, first serve basis at the beginning of each semester with priority the first week going to seniors. Click on the Locker Key Policy and Application for details.

Government documents are stored in LASR as well as the compact shelving area on Level 1.  Maps are being stored by the Government Documents Department and on Level 3.  If a student wishes to borrow a map not found on Level 3, they should contact Mary Jane Walsh x6194. Pamphlets are also stored in the Government Documents area on Level 1 in the filing cabinets.

Connect to the Colgate University Libraries home page. Under Library Services on the left side of the page, choose My Library Account.  Students can log in with campus identification (Colgate e-mail username and password) or login with your library identification which is the barcode on the back of your ID. 

You will be able to search the Library Catalog at the top of the screen, followed by your account information of current Case and Cooley Library check outs, Connect New York checkouts and their status.  You will have the option to sort items by date of check out and renewal options.

Students can renew all books online through your My Library Account.  For Connect New York’s and Colgate books, check the boxes of the items you would like renewed and click renew. Always make note of the new due date or a message if item will not renew.

Limits on the Number of items that can be borrowed

*Visiting Borrowers include :Reciprocal Borrowing Schools, Alumni, Hamilton College Students

Loan Period

 *Special Authorization may be given
 ** Must make appointment with Head of Special Collections
 ***Gov Docs are open to public and can be used by all patrons in the library whether or not you have a Visiting Borrowers Card

Connect NY is a unified catalog of participating academic libraries in New York State and the collections of the Center for Research Libraries designed to allow authorized users of participating libraries to borrow materials from other ConnectNY libraries if the books are not owned by their home library or if their library’s copy is already checked-out. Connect to FAQ’s for ConnectNY. Connect NY must be the first choice of patrons looking for items not available at Colgate Libraries.

Connect NY materials circulate for 3 weeks with an additional 3 weeks renewal.  All Connect NY status of an item can be viewed on your My Library Account. 

Interlibrary Loan

Traditional Interlibrary Loan is a service whereby a user of one library can borrow books or receive photocopies of documents that are owned by another library.  The user makes a request to the Colgate ILL Borrowing Services Department which, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return.  Although books and journal articles are the most frequently requested items, some libraries will lend audio recordings, video recordings, maps, sheet music, and microforms. 

Colgate patrons can start a new ILL request by clicking on the My Inter-Library Loan link on the Library homepage, located under Library Services. World Cat and other First Search databases (like Geobase and the Alternative Press Index) have a link to our ILL. Once you’ve found a record for something you’d like to order, click on the link to My Inter-Library Loan.  You’ll need to login to your ILL account and then the system will automatically populate the request form for you.   The link to Colgate’s My Loan on the Article Linker pages acts in the same way.

Interlibrary Loan materials circulate for a pre-determined amount of time from the borrowing institution.   Due dates are on you’re My Loan account and printed on the label on the front of your items.

All ILL items can be viewed on your My Inter-Library Loan Account.

If you wish to renew your ILL/My Loan item and are having problems doing so, contact Ann Ackerson X7597.

Reciprocal Borrowing Privileges

Colgate has reciprocal borrowing privileges with the following schools: Hamilton College, Herkimer Community College, Lemoyne College, Morrisville College, and SUNY Utica. You must present your Colgate ID at these institutions, follow their procedures for becoming a visiting borrower, and you will be able to borrow items free of charge directly from these libraries.

Reserve Readings are items kept on a specific reserve shelf area behind the Circulation desk on Level 3 and in Cooley Library behind the Circulation desk.  They have been placed on reserve by a faculty member for students to use in their course(s).

• TWO HOUR RESERVE LOAN

Items with a orange label have a 2 hour check-out. The item CANNOT be taken out of the library. Exception: items checked out two hours before closing the library are due 1 hour after opening the next day.


• TWO HOUR RESERVE LOAN, No Overnight

Items with a yellow label have a 2 hour check out. These items CANNOT leave the library and are marked LIBRARY USE ONLY.


• THREE DAY RESERVE LOAN
  
  
This blue labeled item can be checked out for 3 days at a time.


• FOUR HOUR RESERVE LOAN-LIBRARY USE ONLY
  
  
This green labeled item is only used on videos and DVDs. Reserve videos CANNOT leave the library. These items have a 4 hour checkout.


• ONE DAY RESERVE LOAN

Any item with this purple label has a 24-hour check out.

General item retrieval

Case Reserves, Connect NY, Interlibrary Loan, Case Holds, and Recalls, and LASR requested items can be picked up at the Level 3 Borrowing Services Circulation desk.

Cooley Reserves and holds or recalls placed at Cooley Library can be picked up at the Circulation Desk at Cooley Library in McGregory Hall.

Pick up of reserves

Bring pertinent information (Library of Congress call number) about a reserve book, reserve video or DVD to the circulation desk where a student or staff person will retrieve the item(s) from behind the Circulation desk for you.

Book drops are located at each of the Level 3 and Level 5 vestibule entrance doors to Case Library as well as the one located left of the Circulation desk of Borrowing Services on Level 3. Cooley Library has a book drop open when the library is closed for returns after hours.  Items may be dropped in the book drop, returned in the Circulation desk book drop, or handed to a Circulation staff member or student assistant at the Level 3 Circulation desk, Level 5 Learning Commons desk, or Cooley Library.

Time sensitive materials such as reserves, 24 hour periodicals, etc. should be returned to the Circulation Desk where the items were checked out.

All items are subject to recall from all patrons after a patron has had it out for a minimum of 2 weeks. (Exceptions are immediate recalls that are made for items being placed on reserve.)

You can place a hold on any item currently checked out. The borrower will be asked to return the item sooner than their original due date and within 7 days of the recall. You will be notified when it is ready for you to pick up (The Colgate Libraries also suggest Connect NY or ILL if a book is checked out to another patron.)

Items recalled from you must be returned by the new due date or they are subject to daily fines.

When placing a hold, go to the Case or Cooley Library Circulation Desks. You may ask a Circulation staff member or student assistant for assistance with placing a recall or hold on a book, or item that is currently checked out to another patron. You will need relevant information about the book or item in question such as the title, author or call number, in order to place the recall or hold. You must also present your valid Colgate ID to place the recall or hold.

Patrons should come to the Circulation desk first so that staff can assist you in checking the status of an item.  If the item is not located in the Circulation area, then there are Locate forms for you to fill out. A staff member will then look for the item and contact you after the item is searched for.

You may check items out using your Colgate ID, return items, or ask for directions to specific areas in the Library.  The student assistants are from the Reference department, for any reference questions or assistance; and ITS to help you with technical questions or assistance on Level 5.

Save Shelves are areas on the west side of Levels 2 and 4 in Case Library by the spiral staircases where you may leave unchecked out books for 24 hours. These books will not be re-shelved in the stacks. Books are subject to being pulled or re-shelved after the 24 hour time period or if an item is found and needed by another patron it is subject to being pulled.

Lost and Found

Karen Forni Austin (Borrowing Services Manager)
315-228-7301

Erika Mueller (Physical Reserves Coordinator)
315-228-7941

Marty Glenar  (Science Library and Science Reserves Coordinator)
315-228-7213

Debra Wagner (Inter-Library Loan Lending Coordinator)
315-228-7841

Ann Ackerson (Inter-Library Loan Borrowing Coordinator)
315-228-7597

Bonnie Kupris (Electronic Reserves Coordinator)
315-228-6562

Kim Gunther (Circulation Assistant/Inter-Library Loan Assistant)
315-228-6591

Patricia Mazzeo (Circulation Assistant)
315-228-7300

Karla Evans (Circulation Assistant)
315-228-7300

Marianne Wodnick (Circulation Assistant)
315-228-7300

Lisa Wynn (LASR Supervisor)
315-228-6590

Darlene Virgil (LASR Operator)
315-228-6590