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Who Can Borrow?

Regular Borrowers include Colgate University students, faculty, administration, emeriti, staff, and high school students registered for Colgate courses. They must present a current, valid Gatecard to check out materials.



In addition to members of the University community, the Library extends visiting borrower priviledges to selected guests including members of some local colleges and the local community (restrictions and an annual fee may apply).

Reciprocal Borrowers

    Students and Faculty of:
  • Hamilton College
  • SUNY Morrisville
  • LeMoyne College
  • Herkimer Community College
*** Reciprocal Borrowers must present a current, valid ID from their institution. They then receive a Visiting Borrowers Card to be used in checking out materials. ***

Affiliated Borrowers

  • Faculty Spouses (Same borrowing priviledges as graduate students except with no off-campus access to resources)
  • Trustees and Trustees Emeriti
  • Alumni living in Madison County or towns within a 25 mile radius of Colgate
  • Members of the Upstate Institute Lifelong Learning Program

Visiting Borrowers

  • Residents of cities and towns within a 25 mile radius of Colgate University OR
  • Faculty of school districts within a 25 mile radius of Colgate University
*** The annual fee is $5.00. ***

Registering for a Library Card

  • ID - Proof of residency is required.  A photo ID with proof of address is required and a copy is be placed on file. Faculty from school districts should provide proof of employment if their residence falls outside of the residency requirement.
  • Application Procedure – Individuals must be 18 years of age or older to apply for a Visiting Borrowers card.  Applications are available at the Circulation Desk in the Cooley Science Library or at the Case Library and Center for Information Technology.  You can also download an Application for Borrowing Privileges.
  • Library Cards - Visiting Borrowers will be issued a Colgate University Visiting Borrowers Library card.  Borrowers must use this card when checking out materials.
  • Use of Library Card – Borrowing rights can not be transferred to others such as spouses or family members.
  • Check-Out Limit – Visiting Borrowers may check out up to 15 items at a time.
  • See the Loan Periods and Fines & Bills webpages for information on how long you may borrow material and what to do if something is overdue.
  • Visiting borrowers should note that replacement costs for University Library materials can be significantly higher than materials from a public library.

More Information for All Guest Users

Temporary Borrowers

Requests for temporary borrowing privileges should be made directly to the University Librarian and the granting of and terms of privileges must be approved by the University Librarian.


This policies are periodically reviewed, and are subject to change without prior notice.

Page Created & Maintained by: Frank Gavett | Last Updated: August 16, 2012 | © 2009

Colgate University Libraries | 13 Oak Drive, Hamilton, NY 13346 | 315-228-7300