Policy Regarding Gifts to the Colgate University Libraries

 The Library welcomes gifts/donations of books and other materials in support of the University's programs. Gifts/donations are added according to the same selection criteria as purchased materials. However, since processing and housing materials is expensive, the library reserves the right to accept or discard any materials received as gifts/donations.  If gifts are accepted it should be understood that, upon receipt the University becomes the owner of the material and, as such, reserves the right to determine its retention, location, cataloging treatment, and other considerations related to its use, maintenance, or removal. Gifts/donations that are not added to the collection are usually put in the library book sales or forwarded to other libraries.

The Library encourages donors to consider, for their own interest, obtaining an appraisal of their gifts for income tax purposes. Such appraisals are the responsibility of the donor and should be made, if possible, before the gifts are transferred to Colgate in order to establish their fair market value. The Internal Revenue Service considers the Library to be an interested party which therefore precludes appraisals made or financed by Colgate. For this reason, donors must bear the costs of appraisal, but the costs may be deductible expenses.

 Endowments:

Endowments of $10,000 and over are accepted by the University in support of specific collections.  Income from these named funds is used for the purchase of materials in subjects or formats designated either by the donor or by the Libraries in conjunction with current collection development policy.

Cash Contributions:

Cash contributions are welcome and can be used to purchase books in a particular subject area and/or to honor friends, memorialize loved ones, or celebrate a special event (graduation, retirement etc.)  If requested, a book plate identifying the donor (and/or honoree) will be placed in a book selected by the Library.

Gift of Rare or Archival Materials, and Manuscripts

The Head of Special Collections will evaluate gifts of rare books and manuscripts for inclusion in Special Collections.  The primary goal of the Department's collection development program is to build upon strengths of existing collections and to support the curricular and research needs of the University.

Journal Collections

The Libraries will accept intact journal collections which fit the profile of our academic programs.  Individual volumes or issues may be accepted for the purpose of supplementing holdings or filling in gaps.

For additional information, please contact:

Emily Hutton-Hughes, Head of Collection Development
Colgate University Library /13 Oak Dr /Hamilton, NY 13346
phone: 315-228-7308

Carl Peterson, Head of Special Collections
Colgate University Library /13 Oak Dr /Hamilton, NY 13346
phone: 315-228-7308

updated Spring 1999

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DEED OF GIFT

 COLGATE UNIVERSITY LIBRARIES

13 OAK DR

HAMILTON, NY 13346

 

I hereby present the materials listed below as a gift to the Colgate University Library in Hamilton, NY. Gifts of materials will be accepted with the understanding that they are owned by the University and thus become a part of the Libraries holdings. Titles will be added to the Library's collection based on the Library's collection development policy.  The Head of Collection Development, and/or the Head of Special Collections, reserve the right to determine the retention, treatment, location, and other considerations related to the use or disposition of the gift.  Access to the material will be without restriction except in usual circumstances.

 Note: If the donor wishes to have the gift appraised, that appraisal must by law be arranged for and paid by the donor.

 

Date of the gift: ________________________

Description of the gift: 

 

 

Do you wish materials returned to you if they are not selected for the Library's collection?

 

Donor's name:      _____________________________________

Donor's address:   _____________________________________

                        ______________________________________

                        ______________________________________

 Donor's Signature  _____________________________________

 Relationship of the Donor to the source of the materials 

 ___________________________________________________

Agent for the Library ___________________________________