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Materials on loan may be recalled for use by students, faculty, or administrators two weeks after the initial check-out date. Materials that are needed for course reserve readings can be recalled at any time.

Regular Borrowers

• Colgate University Students
• Colgate University Faculty/Administration/Staff
• Faculty and Administrators Emeriti
• High School Students registered for Colgate courses

Reciprocal Borrowers - Students and Faculty of

• Hamilton College
• SUNY Morrisville
• SUNY Utica
• LeMoyne College
• Herkimer Community College

Faculty and students of the above schools are considered Reciprocal Borrowers.

• Faculty Spouses (Subject to same loan periods as faculty)
• Trustees and Trustees Emeriti
  
• Alumni living in Madison County or towns within a 25 mile radius of Colgate
• Upstate Institute Lifelong Learning Program

Visiting Borrowers Subject to a Fee

• Visiting Borrowers not in categories listed above must be
  
  • Residents of - Cities and towns within a 25 mile radius of Colgate University OR
    
  • Faculty of - School districts within a 25 mile radius of Colgate University

Participants in short-term educational programs at Colgate who are issued identification cards by the university may be granted temporary borrowing privileges if the use of library materials is integral to the program and if the program accepts responsibility for the return or replacement of borrowed materials. The borrower’s card for these users is the Colgate-issued ID. Requests for temporary borrowing privileges should be made directly to the University Librarian, and the granting of and terms of privileges must be approved by the University Librarian.

Other persons temporarily in residence at Colgate are not normally granted borrowing privileges. Exceptions are at the discretion of the University Librarian.

 

The borrowers card for regular borrowers, including Colgate students, faculty, administrators, and staff, is the Gatecard or other valid Colgate-issued ID. The borrowers card for Reciprocal Borrowers is a valid ID from an institution with which Colgate has established an agreement to offer reciprocal borrowing privileges. Other uses receive a Visiting Borrowers Card. The card must be presented when borrowing library materials.

 

Borrower type	Loan Period	Number of self-renewals granted	Can recall a book?
Undergraduate students	5 weeks	2	Yes
Graduate students	Due at the end of semester	2	Yes
Faculty, Administrators, and Emeriti	Due semi-annually in July and January	2	Yes
Faculty spouses	Due at the end of semester	2	No
Staff	5 weeks	2	No
Visiting borrowers, including qualifying Alumni and Reciprocal Borrowers*	5 weeks	1	No
Temporary Borrowers	Varies by arrangement with University Librarian

*Reciprocal borrowers are persons presenting a current, valid ID from institutions with which Colgate has established an agreement to offer reciprocal borrowing privileges. Upon presentation of the ID, reciprocal borrowers receive a temporary Visiting Borrowers Card to be used in checking out materials.

Visiting Borrowers - refer to the Visiting Borrowers Guidelines and Policies

Materials placed on reserve for Colgate courses circulate for two-hours or for three days, as designated by the instructor requesting reserve status for the materials. Videos circulate for 3 hours. Our Reserves Policy is available online. Reserve materials do not circulate to Visiting Borrowers.

Periodicals in LASR circulate for 24 hours. Late returns incur fines at the rate of $1 per hours. Cooley periodicals do not circulate.

Sound recordings circulate for 5 weeks to faculty, students, staff, and faculty spouses/partners only.

DVDs, videos and films circulate to faculty, students, staff, and faculty spouses/partners only. The loan period is one week, renewable once. Collection development and classroom rental policies for DVDs, videos, and films are located here.

With some exceptions, computer files circulate for 2 weeks. Computer files do not circulate to Visiting Borrowers.

ILL policies and information are available elsewhere on our website.

Due dates are stamped on or in materials at checkout. When using the self-checkout machine, a receipt is printed with the due date. Patrons who check out materials accept responsibility for returning or renewing materials on or before the due date and for responding promptly to recall notices.

Due dates of all materials checked out may be viewed by logging into My Library Account .

The Libraries send courtesy notices by e-mail to students, faculty, and staff on the day following the due date. E-mail notices may be delayed or lost by the mail system. Patrons remain responsible for due dates and subsequent fines whether or not courtesy notices are received.

Students, faculty, faculty emeriti, staff, and faculty spouses may use self-renewal for overdue books circulating from the Cooley Main, Case Main or LASR Main collections for a maximum of two additional loan periods. Visiting borrowers may renew items one time. Items which have been recalled or billed may not be renewed. For additional renewals, material must be brought to the library circulation desk.

    Students

All fines are charged from the time when the item is due. Items returned within the grace period do not incurr a fine.

• Fines and Replacement Costs for Materials On Course Reserves

  Fines for 2 hour reserves and video reserves are $2 for the first hour or portion of an hour, and 25 cents for each additional hour or portion. Grace period is 20 minutes. Fines for a late 3 day reserve are $6 per day. Grace period is one day. Maximum late fee for reserve items is $50. When the maximum is reached, the item will be billed as lost. Total cost for billed reserve materials is $128.

  *Repeated late return of overnight reserves (3 times) will result in loss of overnight privileges.

• Fines and Replacement Costs for Recalled Materials

  Fines are $5 a day for overdue recalled books. There is a $50 cap on fines for each item. No grace period. If the item has been recalled for course reserves for a Colgate course, a replacement will be ordered when the book is billed. Total cost for billed recalled materials from the general collection is $88.50.

• Fines and Replacement Costs for Reference and Other Special Authorization Materials

  Fines are $1 a day. Maximum late fee is $10.50. Total cost for billed special authorization books is $161.50.

• Fines and Replacement Costs for ConnectNY books

  There is a one time late fee of $10. Grace period of 7 days. Total cost for billed recalled materials from ConnectNY is $100.

• Fines and Replacement Costs Interlibrary Loan Materials Other Than ConnectNY

  There is no late fee for interlibrary loan materials. Total cost for billed recalled materials from interlibrary loan is $100.

• Collection of Unpaid Bills

  All bills to students are immediately referred to the Office of Accounting and Control for collection and are subject to the collection policies of that office.

    Faculty and Staff

• Fines and Replacement Costs for Materials On Course Reserves

  Faculty and staff do not incur daily or hourly fines for late return of materials on reserve. Faculty do incur a late fee of $10.50 after the grace period. Grace period is 3 days for all except 24-hour reserves, for which the grace period is two days. When the maximum is reached, the item will be billed as lost. Total cost for billed reserve materials is $88.50

• Fines and Replacement Costs for Recalled Materials

  Faculty and staff do not incur daily or hourly fines for late return of recalled books. There is a $50 cap on fines for each item. Faculty do incur a late fee of $10.50 after the grace period. Grace period is 5 days. If the item has been recalled for course reserves for a Colgate course, a replacement will be ordered when the book is billed. Total cost for billed recalled materials from the general collection is $88.50.

• Fines and Replacement Costs for Reference and Other Special Authorization Materials

  Fines are $1 a day. Maximum late fee is $10.50. Total cost for billed special authorization books is $161.50.

• Fines and Replacement Costs for ConnectNY books

  There is a one time late fee of $10. Grace period of 7 days. Total cost for billed recalled materials from ConnectNY is $100.

• Fines and Replacement Costs Interlibrary Loan Materials Other Than ConnectNY

  There is no late fee for interlibrary loan materials. Total cost for billed recalled materials from interlibrary loan is $100.

• Cancellation of Bills to Faculty and Staff

  Bills can not be cancelled after the library has placed an order for a replacement copy. If no replacement copy has been ordered, the bill will be cancelled upon return of the item or presentation to the library of a suitable replacement copy. Determination of suitability of a replacement copy is at the discretion of the Head of Collection Development.

• Collection of Unpaid Bills

  All bills to faculty and staff referred to the Office of Accounting and Control are subject to the collection policies of that office.

    Faculty Spouses and Visiting Borrowers

Materials on loan to faculty spouses and visiting borrowers, including alumni and reciprocal borrowers, which are not returned by the due date will be billed to the borrower. Borrowing privileges will be suspended until the bill paid or until the material is returned and the billing fee is paid.

• Collection of Unpaid Bills

  All bills to faculty spouses and visiting borrowers, including alumni and reciprocal borrowers, are immediately referred to the Office of Accounting and Control for collection and are subject to the collection policies of that office.

• Cancellation of Bills to Faculty Spouses and Visiting Borrowers, including Alumni and Reciprocal Borrowers

  Bills can not be cancelled after the library has placed an order for a replacement copy. If no replacement copy has been ordered, the replacement cost will be cancelled upon return of the item or presentation to the library of a suitable replacement copy. The billing fee will not be cancelled. Determination of suitability of a replacement copy is at the discretion of the Head of Collection Development.

• Payment of Fines, Billing Fees and Replacement Costs

  All charges must be paid at the cashier's window of the Office of Accounting & Control in James B. Colgate Hall. The Libraries cannot accept payment.

• Suspension of Privileges

  The Libraries reserve the right to suspend or revoke library privileges, including borrowing privileges, for violation of policies or for reasons of security and safety of library patrons, materials, and facilities.

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Policies for print and electronic reserves can be found in the Policies section of our website.

Page Created & Maintained by: Michael Poulin, Digital Resources Librarian | Last Updated: September 6, 2011 | © 2009

Colgate University Libraries | 13 Oak Drive, Hamilton, NY 13346 | 315-228-7300