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Facility Use Policies

The Case Library and Geyer Center for Information Technology faculty and staff welcome the use of our spaces by the Colgate University community, for both instructional and non-instructional activities such as meetings or informal gatherings. Colgate employees should not make room requests on behalf of non-Colgate groups without advance consultation with the University Librarian. No fee or cost should be associated with any event.

Faculty and students are welcome to use the many unique and comfortable spaces creatively and as often as they would like.  Some spaces may be scheduled through the Events Management System (EMS); see details below.  Note that only the seminar rooms on levels four and five (415, 438, 515, 535) may be used as the primary classroom for courses.  When not reserved for a class, all 4 seminar rooms will be open after 6pm to provide additional seats for individual quiet study.

All spaces are governed by Case-Geyer policies regarding the public use of the building:

  • “Leave No Trace”: food must remain in the Café
  • Beverages in covered containers are permitted
  • Instruction and meeting spaces shall be returned to their original arrangements
  • No posting, tacking, or taping of anything on the walls or glass in any of the spaces

Please check our Floor Plans for room locations.

We appreciate your cooperation. 

List of rooms

Room Description Floor ⁄ Number Reservable
Batza Meeting Room
  • Meeting space available to the Colgate University community with priority given to ITS and Library meetings, instruction, and student presentations.  Secondary use for committee and group meetings
  • Located on east side of level five
  • Presenter’s networked workstation includes data projection, document camera, wall-mounted screen, VCR, DVD, sound system to fully integrate educational technology
  • Conference table with up to 50 chairs
  • May not be used as the primary classroom for courses 
L5 ⁄ 560 Yes
Reserve via EMS
Burke Audio Studio
  • Located between elevator and side stairwell on west side of level one
  • Supports the creation of professional audio recordings
  • Controlled by the ITS Department; contact Rich Grant (x7728) to make arrangements for access and use
L1 ⁄ 100C Not reservable
Burke Video Studio
  • Located between elevator and side stairwell on west side of level one
  • Supports the creation of professional video recordings
  • Controlled by the ITS Department; contact Rich Grant (x7728) to make arrangements for access and use
L1 ⁄ 100E Not reservable
Cronin Learning Lab / Classroom
  • Primarily available for Library/ITS classroom instruction
  • Reserved exclusively for Library/ITS instruction for fall and spring semesters
  • In the summer and intersessions, the lab may be available for academic instruction and campus workshops requiring computers Mon.-Fri., 9:00am to 4:00pm
  • Available for individual use as an open computer lab for Colgate community members when not reserved for instruction
  • May not be used as the primary classroom for courses or semester-long activities
  • Food is not allowed but beverages in covered containers are permitted
  • Equipped with 20 networked individual workstations with application & research software
  • Instructor’s networked workstation includes data projection, document camera, wall-mounted screen, VCR, DVD, sound system to fully integrate educational technology
  • Contact Karen Johnston x7361 to check availability and make arrangements
L5 ⁄ 501, West Corridor Not reservable
Digital Media Suites   L2 ⁄ 200 Not reservable
Faculty Carrels
  • 23 faculty carrels
  • Provide quiet and private spaces for Colgate faculty to work on research projects
  • Data ports, desktops with chairs, and shelves are available for research materials
  • A full faculty carrel policy with application link is available.

    To inquire about obtaining a faculty carrel, please contact the Head of Borrowing Services, 315-228-7302.
L2 Not reservable
Group Study Rooms
  • 7 rooms available
  • Reservations accepted at Level 3 Circulation Desk 
  • Use restricted to 2 to 6 students working collaboratively
  • 4 hour maximum use
  • Rooms are locked with key- check out at the Circulation Desk
  • Late arrivals beyond 15 minutes from start of reservation may be cancelled and room reassigned

Features:

  • Table, 6 chairs
  • Wired internet
L2 – L5 Not reservable
Group Study/Viewing & Listening Rooms
  • 3 rooms available for group media viewing and listening
  • Reservations accepted at Level 3 Circulation Desk 
  • Use restricted to 2 to 6 students working collaboratively
  • 4 hour maximum use
  • Rooms are locked with key-check out at the Circulation Desk
  • Late arrivals beyond 15 minutes from start of reservation may be cancelled and room reassigned

Features:

  • Table, 6 chairs
  • Wired Internet
  • Plasma Screen
  • DVD/VHS player
  • Wired internet

Note: Individual media viewing/listening stations are available in the Music/Listening area.  Small groups not in need of listening/viewing capabilities should first look at Group Study Room availability.  Larger groups should reserve the Seminar Media Viewing and Listening Room.

L3 & L4 Not reservable
Grover Hargrove Digital Learning and Media Center
  • Primary function is to support ITS and Libraries classroom media instruction and for regular course sessions in which the faculty and students will need on-going access to resources for teaching and learning about media editing and creation
  • Located adjacent to the Learning Commons on level five
  • Equipped with 16 networked individual Macintosh workstations and 4 MacBook Pro laptops with media editing software
  • Instructor’s networked workstation includes data projection control of all computers in the room, wall-mounted screen, Blu-Ray DVD player, and state-of-the-art surround sound system to fully integrate educational technology
  • Primarily reserved for ITS and Libraries media use each semester and as needed for media-intensive regular courses
  • Secondary use is as a media lab for students and faculty editing and creating media projects.  The space serves as a computer lab exclusively for media editing and creation
  • Otherwise available to Colgate University students and faculty for instructional sessions or workshops during academic intercessions and summers with priority given to Library and ITS activities
  • Not available as the primary classroom for academic courses scheduled by the registrar.  Multiple course sessions may be taught in the lab by faculty but this does not serve as the primary classroom
  • Controlled by the ITS Department; contact Sarah Kunze (x6791), Instructional Technologist, to make arrangements for access and use
L5 / 548 Not Reservable
Hieber Café
  • Casual, networked space with food and beverages 
  • Café Hours
Features:
  • Tables, booths, tablet chairs
  • Wired Internet
  • Plasma Screen
  • DVD/VHS player
  • Network Connection

Available 24:7 during regular academic year. 

L5 Not reservable
Hieber Learning Commons
  • 23 workstations with 2 chairs each to facilitate students working together
  • Multimedia facilities for individual and group work
  • Service desk staff are available in this area to provide assistance and referral as needed
  • The Flexible Work Room is designed to be re-arranged by students to meet changing study needs

Equipment:

  • Macintosh Video and Audio Editing Stations
  • PC Image Workstations
  • Flatbed and Slide Scanner
  • VHS Players  |  MiniDV Players  |  Disc Duplicators  |  DV Tape to DVD Conversion Station

Software:

  • Final Cut Pro
  • DVD Studio Pro
  • iDVD
  • iMovie
  • Soundtrack Pro
  • Motion
  • Garage Band
  • PhotoShop
L5 Not reservable
Individual Media Listening/Viewing Stations
  • 12 individual viewing/listening stations with headphones for videos, DVDs, CDs, and LPs
  • 4 individual listening stations with headphones
  • 4 microfilm/fiche machines with printers
  • 1 microfilm/fiche machine with scanner
  • 1 microcard machine with printer
L3 Not reservable
Loesch Special Collections & University Archives
  • The Loesch Special Collections & University Archives is on the south side of level 2
  • Special collections include the Henry A. Colgate Collection of Joseph Conrad, the Richard S. Weiner Collection of George Bernard Shaw, the Powys Family Collection, literary materials on T.S. Eliot, Mark Twain, and other authors, collections relating to the history of Hamilton and Madison County, New York, and other rare books and manuscripts
  • The University Archives is the repository for materials on the history of Colgate University and about current and former students, faculty and staff
  • These primary resource collections provide students with many opportunities to do original research

To inquire about using these resources, please contact the Head of Special Collections & Archives at 315-228-7305

L2 Not reservable
Picker Classroom / Lab
  • Primarily available for Library/ITS classroom instruction
  • Reserved exclusively for Library/ITS instruction first six weeks and free period (Tues., 11:30am-1:20pm) each semester
  • Reserved exclusively as open lab space for individuals the last three weeks of classes.
  • Other times in the semester the lab is available for academic instruction and campus workshops requiring computers that end by 7:00pm. 
  • In the summer and intersessions, the lab is available for academic instruction and campus workshops requiring computers Mon.-Fri., 9:00am to 4:00pm. 
  • Available for individual use as an open computer lab for Colgate community members when not reserved for instruction
  • May not be used as the primary classroom for courses or semester-long activities
  • Food is not allowed but beverages in covered containers are permitted
  • Equipped with 30 workstations with application & research software
  • Instructor’s workstation includes data projection, document camera, wall-mounted screen, VCR, DVD, and sound system to fully integrate educational technology
  • Contact Karen Johnston x7361 to check availability and make arrangements
L3 ⁄ 345, East Side Not Reservable
Seminar Media Viewing & Listening Room
  • One room
  • Available in EMS
  • Use restricted to 2 to 8 students working collaboratively
  • Media viewing/listening capability for use is a priority
  • 4 hour maximum use
  • Room is locked with key pick up at the Circulation Desk
  • Late arrivals beyond 15 minutes from start of reservation may be cancelled and room reassigned

Features:

  • Table, 8 chairs
  • Wired Internet
  • Plasma Screen
  • DVD/VHS player
  • Network Connection

Note: Individual media viewing/listening stations are available in the Music/Listening area.  Small groups not in need of Listening/Viewing capabilities should first look at Group Study Room availability.

L3 Yes
Reserve via EMS
Seminar Rooms
  • 4 rooms available on EMS with priority given to regularly scheduled classes or faculty scheduling individual classes
  • Priority for booking will go to faculty for regularly scheduled classes booked through the Registrar and individual instruction sessions as well as to students for group presentations.  Otherwise, the rooms may be reserved by Colgate community members for meetings (before 6pm) or group work requiring equipment in the room
  • Rooms not reserved for classes will be kept open after 6pm for additional individual quiet study seating
  • Food is not allowed, but beverages in covered containers are permitted

Features:

  • Conference Table, 14 chairs
  • Wired Internet
  • Plasma Screen
  • DVD/VHS player
  • Network Connection
  • Windows

Please consult the Library Administrative Coordinator (315-228-7361) for use when you are providing fewer than three days’ notice; we will accommodate you when we can.

         
L4 & L5 Yes
Reserve via EMS
Theriot Flexible Room
  • Designed for group work
  • Students may re-arrange furnishings to meet their study needs
  • Adjacent to the Information Commons on level five
  • Available 24:7 during regular academic year 

Features:

  • 15 movable tables
  • 30 chairs
  • 4 movable white board partitions
L5 Not reservable
Wesson Terrace
  • Wesson Terrace is an elevated outdoor space located at the south entry.
  • It overlooks the park-like setting on the south side of Case-Geyer.
L5 Not reservable

Reserve a room through EMS

Page Created & Maintained by: Karen Johnston | Last Updated: April 14, 2014 | © 2009

Colgate University Libraries | 13 Oak Drive, Hamilton, NY 13346 | 315-228-7300